Accounts Assistant

Haddenham Garden Centre is a family-owned business which has been established for over 45 years.

We currently have an exciting opportunity for an Accounts Assistant to join our small accounts team. The position is 20 hours per week which can be worked across 4 or 5 days per week.

Reporting to the Accounts Manager, the Accounts Assistant will play a key role in the smooth running of the finance function, taking responsibility for the day-to-day management of accounts payable and accounts receivable.

This is a varied, hands-on role offering the opportunity to work across a broad range of finance activities, supplier payments, sales ledger management, financial reconciliations and general accounting support.

The successful candidate will be highly organised, comfortable working to deadlines and committed to maintaining accurate financial records, confidentiality and compliance with relevant statutory requirements.

Key Responsibilities:

Accounts Payable

• Accurately process supplier invoices, including purchase order and non-purchase order invoices, ensuring payments are made in line with agreed terms.
• Maintain and reconcile supplier accounts, investigating and resolving discrepancies.
• Review supplier statements and follow up on outstanding queries and overdue balances.
• Set up new supplier accounts and maintain accurate supplier records.

Sales Ledger & Accounts Receivable

• Maintain and reconcile the company’s EPOS and Sage accounting systems against monthly sales reports.
• Record customer receipts accurately across both systems.
• Prepare and issue quarterly customer statements and follow up on overdue balances.
• Record web sales transactions and process credit notes accurately and promptly.
• Investigate and resolve discrepancies between sales reports, customer accounts and accounting records.

General Accounting & Administration

• Complete monthly bank and company credit card reconciliations, ensuring supporting documentation is maintained.
• Maintain accurate sales and purchase invoice records in Sage to support VAT return preparation.
• Assist the Accounts Manager with month-end and year-end procedures.
• Provide general administrative support, including data entry and electronic filing.

Skills/Experience required for the role:

• Previous experience in an accounts role, or a similar finance position.
• A good understanding of accounts payable, accounts receivable and financial reconciliations.
• Experience using Sage or a similar accounting system.
• Strong numerical, organisational and administrative skills.
• The ability to investigate discrepancies and resolve queries efficiently.
• A methodical approach to work and the ability to meet deadlines.
• Good communication skills and the ability to work independently and as part of a team.
• A high level of integrity and discretion when handling confidential financial and employee information.

Our Benefits Include:

• Contributory pension scheme
• Attractive staff discount after completion of probationary period
• Employee Assistance Programme
• Free on-site parking

To apply for the role, please submit your CV and a short covering letter explaining why you are suitable for the role, highlighting any relevant experience to Leoni Harrison: leoni@haddenhamgardencentre.co.uk

Thank you for the interest you have shown in this Accounts Assistant vacancy. Unfortunately, due to the volume of applications that we receive, it is not possible to respond to everyone. Therefore, unless you hear from us within the next 14 days, your application for this vacancy will have been unsuccessful.